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AVTRIP Application: For Owners, Operators and Flight Departments

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The above # is only needed if you are registering a new AVTRIP # from a pre-printed paper application.

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Members earning on behalf of their company will be registered as the account administrator. Membership cards and annual awards will be in the Company Name.
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AVTRIP PROGRAM GUIDELINES

(Effective January 1, 2023)
The AVFUEL® refueling rewards program (the “AVTRIP® Program”) is a frequent fueling program offered exclusively by AVFUEL CORPORATION (“Avfuel”) to enrolled individuals or a company (each a “Participant”).

When a participant opens an AVTRIP Account, the participant agrees that, if he/she is acting on behalf of a company, the participant has the authorization necessary to open the Account and redeem Rewards. The participant agrees to use any such company Account for business purposes only. Avfuel has no obligation to allocate, transfer or otherwise account to a company Account holder for Points earned by an individual Account holder while performing company business or for Rewards redeemed by an Account holder. Disputes between individuals and their respective employers shall be resolved between such parties without our participation. Although we have no obligation to do so, we reserve the right, in our sole discretion, to terminate any company account opened in the name of an individual or transfer any such points to the company at any time without notice.

An account is established for each Participant (an “AVTRIP Account”); points are awarded to that Participant's AVTRIP Account ("AVTRIP Points") based on the Participant's purchases at locations that participate in the AVTRIP Program. Additionally, any AVTRIP Points in the AVTRIP Account are compounded quarterly at an annual rate (the "Acceleration Rate") based on the tier level (an “AVTRIP Tier”) that the Participant achieved as of the end of the previous calendar year resulting in additional “Accelerator Points”. As of the last day of each calendar year, any awarded AVTRIP Points and associated Accelerator Points are redeemed into cash at the rate of $25.00 for each cumulative group of 5,000 AVTRIP and Accelerator Points in the AVTRIP Account (each an "AVTRIP Award").

Under the general provisions of the AVTRIP Program, a Participant will be awarded a minimum of two AVTRIP Points for each gallon of retail aviation fuel purchased at a participating FBO dispensing fuel in US Gallons and 1 point for every 2 liters at a participating FBO dispensing fuel in liters. Individual FBOs may award additional AVTRIP Points for fuel purchases and may award AVTRIP Points for services or other purchases. Award guidelines may vary if the participating FBO is outside of the United States. If the participating FBO gives AVTRIP points for contract fuel purchases, only purchases through Avfuel’s Contract Fuel Program qualify, and the fuel must be supplied/billed by Avfuel, not any other fuel broker/supplier.

AVTRIP Tiers

Participants will fall into one of three tier levels based on membership activity: Silver, Gold or Platinum.

  • All new Participants are automatically enrolled in the silver tier when enrolled between Jan 1 – Dec 31 of any calendar year.
  • In order to be in the gold tier, Participant must purchase at least 7500 gallons of fuel and earn AVTRIP Points OR purchase fuel and earn AVTRIP Points at a minimum of 10 unique FBOs by the end of a calendar year.
  • In order to move to platinum tier, Participant must purchase at least 30,000 gallons of fuel and earn AVTRIP Points OR purchase fuel and earn AVTRIP Points at a minimum of 25 unique FBOs by the end of a calendar year. (see chart below)
  • At the end of calendar year, AVTRIP Accounts will be reviewed and member will be moved into the appropriate tier for the next year, based on the table below.



  • Tier benefits are listed on the table below.


AVTRIP Accelerator Points:

Accelerator rates are tied to each tier (8%, 10% and 12% accordingly).

AVTRIP Accelerator Points are bonus AVTRIP Points awarded to the Participant as of the last day of each quarter (each three month period ending March 31st, June 30th, September 30th and December 31st) based on the Acceleration Rate applicable to the Participant.

As of the last day of each quarter, the Participant’s AVTRIP Accelerator Points will be calculated by multiplying the applicable Acceleration Rate by the average balance of the AVTRIP Points in the Participant’s AVTRIP Account during that quarter. These Accelerator Points are then added to the Participant’s AVTRIP Account as of that last day of the quarter. (The average balance will be the average of the number of AVTRIP Points in the Participant’s AVTRIP Account as of the first day and last day of that quarter, before adding any Accelerator Points generated in that quarter. If the quarter for which the calculation is made is the last day of the calendar year, while the average for that quarter is computed before the Accelerator Points for that quarter are added, the AVTRIP Awards will be computed and awarded after the addition of those Accelerator Points).

As of the last day of the calendar year, after giving effect to all Accelerator Points awarded as of that date, a $25 AVTRIP Award will be awarded for each cumulative group of 5000 AVTRIP and Accelerator Points in the Participant’s Account, the AVTRIP and Accelerator Points that are converted into AVTRIP Awards will be subtracted from the Participant’s AVTRIP Account as of that date, any residual AVTRIP Points in the Participant’s AVTRIP account will be rolled over for the computations and compounding for the next calendar year.

If Participant has not made any purchases generating AVTRIP Points for four consecutive quarters, then Accelerator Points will not be awarded again to that Participant's AVTRIP Account until the quarter in which a purchase by that Participant generating AVTRIP Points occurs. If an anemail we have sent to the Participant (an Invalid Email Address) is undeliverable, we will mark the email address as invalid and cease sending communications. If the participant does not update his or her email address for four consecutive quarters after being marked as invalid, then Accelerator Points will not be awarded again to that Participant's AVTRIP Account until the quarter in which the Participant updates that email address.

AVTRIP Points:

To earn AVTRIP Points, the Participant must at the time of purchase advise the participating FBO that the purchase is being made under the AVTRIP Program and must present his/her AVTRIP Member Program Card (failure to do so may result in points not being awarded). The AVTRIP Points from a Participant’s purchase will be awarded to the Participant’s AVTRIP Account and, except for certain authorized programs, AVTRIP Points may not be transferred between AVTRIP Accounts and may not be pooled or combined with the AVTRIP Points of other Participants or conveyed by any means to anyone, including through a Participant’s estate or as part of a domestic relations matter, and may not pass to Participants’ successors and assigns. AVTRIP Points do not constitute property of the Participant and have no monetary value. Further details about specific authorized programs and procedures may be obtained by written request to Avfuel.

Participating FBOs are expected to, at a minimum, provide to Avfuel on a twice monthly basis, the AVTRIP Points awarded at the FBO and Avfuel will post these to the appropriate AVTRIP Accounts on the date we process them. After the close of each calendar quarter, Avfuel will provide an online statement for each AVTRIP Account of the AVTRIP Points and Accelerator Points earned and recorded as of the end of that quarter. Participants are responsible for reviewing these statements. Any discrepancies or missing AVTRIP Points must be reported to Avfuel within 45 days after the statement date. If missing AVTRIP Points are identified within the 45 day period, the AVTRIP Points will be posted to the account as of the date they are processed and accelerated based on that post date.

An AVTRIP Award earned in a Participant’s valid, active AVTRIP Account will be paid to the Participant (or other party or parties designated by the Participant in writing) after the close of the calendar year. The AVTRIP Award will be issued under the Participant’s name (or other if the Participant has designated other parties to receive the AVTRIP Award), and sent as directed by Particpant to the Particant’s designated debit card, Venmo or Paypal account using the information provided by the Participant. The Participant will be responsible for keeping email addresses and payment selection and payment handling information current for that purpose, as Avfuel will not be responsible for any loss or theft after AVTRIP Awards are distributed to the Participant’s designated accounts.

If a Participant has an Invalid email address on file with Avfuel, the Participant’s AVTRIP Account will be deemed inactive and AVTRIP Points in the Participant’s AVTRIP Account will not be converted to an AVTRIP award unless and until such time as a valid, current email address has been provided to Avfuel, provided that the Participant’s involvement in the AVTRIP Program has not been terminated (as described below) prior to such time, these Awards will then be issued at the end of the next calendar year following the email address update.

If a Participant has provided inaccurate debit, PayPal or Venmo information and the award is not able to be properly deposited into the Participant’s account, the AVTRIP Award will be cancelled (withdrawn?) after 120 days and the Account will be marked as having incorrect payment handling information: the AVTRIP Points applied to that cancelled Award will be returned to the Participant’s AVTRIP Account prior to the end of the next calendar year for that Participant's AVTRIP Account; and no AVTRIP Awards will thereafter be made to the Participant until such time as valid account information has been provided to Avfuel.

Avfuel will not be responsible for returning funds to Participants who have provided inaccurate account information leading to the deposit of funds into an incorrect account. The Participant must refer to Visa Global, PayPal and Venmo’s specific measures and recommendations to recover incorrectly routed funds just as if the customer had provided incorrect payment information directly on those platforms.

If, however, Avfuel is required to remit any undeliverable or uncashed AVTRIP Award or the equivalent value thereof to the State of Michigan or any other state or jurisdiction under unclaimed property statutes, the Participant’s AVTRIP Account will be debited for the AVTRIP Points applicable to such AVTRIP Award and the Participant will not be entitled to a return of the points or the Award.

AVTRIP Awards issued under the AVTRIP Program will be subject to applicable government regulations.

The Participant agrees to be solely responsible for any and all taxes associated with the receipt of an AVTRIP Award and the Participant (and, if the AVTRIP Award is issued to another party at the Participant’s direction, the AVTRIP Award recipient) agrees to indemnify Avfuel against any and all claims regarding taxes. If and as required by law, Avfuel will issue an IRS Form 1099 to any Participant earning an AVTRIP Award under the AVTRIP Program each year, regardless of whether the AVTRIP Award was issued to the Participant or to another person or entity at the Participant’s direction.

Avfuel reserves the right to terminate a Participant’s involvement in the AVTRIP Program if the Participant misuses his/her AVTRIP Pilot Program Card, breaches these Guidelines, fails to maintain a current address on file with Avfuel for twelve consecutive months or fails to make any purchases generating AVTRIP Points during any consecutive twelve-month period. If a Participant’s involvement in the AVTRIP Program is terminated for any of the foregoing reasons, all AVTRIP Points in that Participant’s account will be cancelled and not converted into an AVTRIP Award. Avfuel reserves the right to terminate the AVTRIP Program at any time upon written notice to all Participants. If the AVTRIP Program is terminated by Avfuel, then the date for calculation of AVTRIP Awards will be accelerated to the effective date of termination of the AVTRIP Program and Avfuel will redeem all AVTRIP Points in a Participant’s AVTRIP Account as of that date.

Avfuel reserves the right to amend these Guidelines, in whole or in part, by written notice to all Participants or by posting new Guidelines on the Avfuel Website, www.avfuel.com. Such changes may affect AVTRIP Points already accumulated in Participants’ Accounts. All AVTRIP Points and AVTRIP Awards must be earned and used according to the terms and conditions of these Guidelines. Avfuel reserves the right to interpret and apply the policies and procedures contained in these Guidelines. All determinations by Avfuel shall be final and conclusive in each case. These Guidelines supersede all previously issued Guidelines.

Participation in the AVTRIP Program is voluntary and void where prohibited by law.

By checking this box, I certify that the name shown above is the same person who completed this application for an AVTRIP Member Card and the application information given above is correct to the best of my knowledge. All provisions contained on this application form are incorporated by reference in the Guidelines. The Guidelines set forth additional terms relational to the AVTRIP card. This application and the Guidelines constitute the complete agreement between you and Avfuel Corporation.
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To support sustainable operations, we default to digital memberships, whereby AVTRIP Members save their account numbers for point redemption. If you would like to receive a physical membership card instead, please check “Yes”.
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